CLA Weblog Submissions
To navigate our archives, please click on a category to the left. Do you have information that would be of interest to the library community? Please send your weblog submissions to the CLA office at rberta@cla-net.org.
CLA Executive Committee Meeting Minutes, 11/14/08
President Monique le Conge called the meeting to order at 9:00 am. The agenda was reviewed and accepted by consensus with one change: Under "Other Business", replace 'good' with 'great' as 8.4, and 8.5 to Committee Visits.
MSC. (Les Kong/David Dodd) to approve the agenda of 11/14/08 with this change
Lynn Price was appointed to take minutes.
Introductions and Announcements:
Present: Monique le Conge, President; Barbara Roberts, VP/President Elect; Margaret Donnellan Todd, Past President; Annette Milliron, Treasurer; Les Kong, ALA Chapter Councilor; David Dodd; Ellen Fusco; Penny Peck; Lynne Price; Claudia Foutz, Interim Executive Director
Guests: Keith Fiels, Executive Director, ALA
Monique le Conge introduced Claudia Foutz, the Interim Executive Director.
The Agenda was reviewed without any additions or changes.
The minutes of the September 26, 2008 meeting were reviewed.
MSC (Margaret Todd/Barbara Roberts) to approve the minutes of 9/26/08.
Reports
Monique le Conge reported that CA Connect To Collections will take place at the Huntington Library. Monique provided a brief update regarding the Day of Planning. David Dodd attended and lunch was provided by Drexel University. State Librarian Susan Hildreth is scheduled to welcome Drexel's MA program, slated for January 2009 with the outcome to have a liaison to the various MLIS school programs for greater interchange. Further discussion took place by the Board. Monique is in discussions with Jane Fisher/San Jose State University regarding the creation of a special project class to create advocacy opportunities for the students and to help them learn more about lobbying.
Monique advised that Susan Gallagher and Jean Hoffackit will co-chair a Task Force for ROI; they will look at geological difference and other concerns; the estimate for the project is 6 month.
Vice President/President Elect Barbara Roberts spoke about the CLA transition; she will ask members to volunteer in various areas to ensure a good transition.
Treasurer Annette Milliron provided a Budget Update
She reviewed the current Financial Reports noting that CLA is on target for budgeted allocations. She reviewed the current Edna Yelland Financial Reports. She also provided an update on the tenant and the side notes for 2008-09 budget. The tenant situation is not yet resolved but should be resolved in the next month. The Treasurer, then, advised that the personnel transition costs and lack of building rent may total $150k which the Accountants have advised can be handled in the budget with a side note. Discussion by the committee regarding the future of the building took place.
MSC. (Margaret Todd/Barbara Roberts) to authorize the sale of investment funds to raise up to $150,000 by December 29, 2008. Funds to be sold will be selected by Judd Kroplin, CLA Investment Advisor; will be reviewed by Annette Milliron prior to sale. The proceeds of the sale will be used to cover the unanticipated expenses of organizational transition, and the revenue shortfall from the rental property. Motion passed.
Annette spoke of the discussion that took place regarding the Begun scholarships. There was discussion about the fund and Annette advised she will continue discussions with Ann Marie Gold to clear up any ambiguity about the funds.
Finance Committee request to survey members: Annette noted that during the committee meeting a comment was made that we need to survey members to determine what motivate people to attend conference; speakers, location, date, cost, etc. This will be incorporated into the current survey of Conference attendees and evaluated to determine if a broader survey would be appropriate for future conference planning.
ALA Chapter Councilor, Les Kong provided highlights and ALA activity: Currently, ALA meetings are scheduled as follows:
- ALA 2011: Midwinter in San Diego, CA
- ALA 2012: Annual in Anaheim, CA
- ALA 2014: Annual in Las Vegas, NV
- ALA 2015: Annual in San Francisco, CA
- ALA 2018: Midwinter in Los Angeles, CA
Several questions were raised about the impact on conference attendance when ALA holds their meetings in California or whether we ultimately benefit from their presence. It was recommended that we review past years to determine what the benefits may have been and using that information to properly forecast attendance and impact on future CLA meetings.
Lastly, discussion took place about the ALA President's Task Force on Graduated Dues Study and the corresponding costs of nearly $500,000 spent for research by consultants and whether that kind of investment got the information anyone needed to make decisions on dues.
2008 Conference Report was not provided in Haleh Motiey's absence.
Sandy Vella provided a report on the CLA Second Life Project (SL) and recommended that the project be continued. She gave some specific feedback on the project noting that ACTSS is excited about an In World Party, taking place on November 22, 2008 from 7-9 pm. SL is really 'cutting edge', but one problem is that many can't access it due to firewalls and other issues. It was suggested that CLA add SL to the webpage, and print brochures used to advocate its use in libraries. The fee would be $1,000 annually. There may be an option of working with SJS/Jeremy Kemp asked Sandy to 'join'; it may be feasible to do so at the end of the year. Ida Rosa, President of ACTSS and Sandy have been doing SL trainings.
MSC. (Les Kong/Penny Peck) to continue exploring CLA presence in Second Life; Make SL a member benefit, with the outcome to be the showcasing of SL at the 2009 Conference. Sandy Vella will bring an assessment and recommendations to Executive Committee in January 2009.
There will be additional brainstorming about SL at the 2009 Executive Committee meeting in January.
Keith Fiels, Ex. Director of ALA was introduced to the Executive Committee.
Legislative Committee Report. Melinda Cervantes reported that the legislative Committee recommended supporting the approval of the Construction Bond Act.
MSC. Part 1: (Margaret Todd/Annette Milliron) CLA Executive Committee supports the approval of the Construction Bond Act measure, but move to 2012. In addition, stimulus packages to include libraries in local projects. Part 2: Direct the Legislative Committee to pursue any economic stimulus packages to ensure that libraries are part of project at the state and federal level. Both parts passed.
ITEMS REQUIRING ACTION
Awards: The voting results for the Annual Awards were announced, and were accepted as written. Monique will be available to present awards.
Drexel University Partnership Proposal was discussed. The Committee decided that this proposal should not be handled in isolation. Other California library schools should be considered in such a proposal so they held decision until the 2009 Executive Committee.
Development of Transition Toolkit: Barbara asked to table this discussion until the Assembly Meeting on November 17, 2008. Barbara asked that any specific questions regarding the toolkit be forwarded to her. She would like a subcommittee to work on the creation of the Toolkit.
Susan Negreen Resolution. Recommended that the Assembly approve the resolution.
MSC. (Margaret Todd/Les Kong) to approve the resolution for Susan Negreen. Motion passed.
Other Business
Set dates for future meetings: January 13th, (possibly location, Ontario library) April 14, 2009 - the day before Legislative Day, Sacramento, June 16th, Ontario, September TBD and October 30th, Pasadena.
There being no further business, the Executive Committee moved into Executive Session at 11:57 am.
The Board adjourned to discuss personnel items and reported out that the administrative assistant has resigned and will be moving out of state. Laura Fisher had also tendered her resignation to begin a private business but has agreed to stay on with CLA during the transition but no later than the end of April. Laura's pay grade will be increased to reflect the additional duties she will be performing during this transitional period.
There being no further business, the meeting was adjourned at 12:14 pm.
Minutes prepared by Lynne Price, November 26, 2008
Posted on December 16, 2008 9:07 AM | Permalink